Wednesday 5 July 2023 at 7.30pm, Reed Village Hall
Draft Minutes
Download printable version(opens as PDF file)Present Cllrs: K Langley (Chair), D d’Ayala (Vice Chair) and B Blower. In attendance the Clerk Catharine Toms, County Cllr. F Hill and Dist. Cllr. G Morris plus two members of the public.This meeting would be recorded for the purpose of the minutes. 1.7.23 Attendance. As listed above.2.7.23Toreceiveapologiesforabsence.Cllr.KilbyandCllr.Payne(onholiday)– apologies accepted. 3.7.23ToreceiveMembersDeclarationsofInterestandtonotedispensation granted.Nodeclarationsofinterest.Cllr.Kilby,forhisperiodofoffice,adispensationallowing himfullparticipationatmeetingsinissuesarisingconcerningTheCabinetpublichouse including, but not limited to, planning matters. 4.7.23ToapprovetheMinutesoftheMeetingsoftheParishCouncilheldon17thMay2023and21stJune2023andtoauthorisetheChairmantosignthemasatrue record.Itwasproposed,secondedandallvotedinfavourtoapprove.Resolved.Approved minutes to be posted on the website. Action: Clerk/WebmasterStanding Orders were suspended.5.7.23ToinviteMembersofthePublictoaddressthemeeting.Amemberofthe publicwishedtoinformtheParishCouncilthatonReedFootpath020,wherethefootpathtook anunofficialroute,itwasnotbeingcutandthevegetationwasnowveryovergrown.(alsosee item 21.7.23)Standing Orders were resumed.6.7.23 To receiveChairman’s Report – (See Appendix A)7.7.23ToreceivereportfromDistrictCouncillor–Dist.Cllr.Morrisreportedthat NewsellsParkStudhadputinaplanningapplicationforaWineryandthattherewouldbea Councillor’s Surgery being held in Royston on that coming Saturday.8.7.23ToreceivereportfromCountyCouncillor–CountyCllr.Hillreportedthatshe hadplacedanobjectiontothedevelopmentproposalinNicholl’sYard.CrowLanehadbeen surface-dressed.ShewouldsendalinktopublicisetheRoystonandVillagesHealthcare Consultationandaskedifthiscouldbepublicisedviathewebsite/WhatsAppandthe noticeboards. Action: Clerk/EK/CD.TheplanstointroduceacongestionchargeinCambridgehadgonebacktothedrawingboard astherewereconcernsastohowitcouldpossiblyworkwiththecurrenttransportfacilities available.Cllrs. Morris and Hill were thanked for their reports.Standing Orders were resumed.9.7.23 To review action points from the meeting on 17th May 2023 – reviewed. Action Points from this meeting (see Appendix B).ItwasnotedthattheProbationOfficerswerekeentohelpotherorganisationsinReedand wouldbepreparedtoconsideranyotherprojects.Cllr.d’Ayalatomakeenquirieswithother village organisations. Action: CD10.7.23 To receive report from the Clerk on current financial position Alistofmoniesreceivedandpaymentstobeauthorisedhadbeenpreviouslycirculatedtoall Cllrs.Accountsshowedabankbalanceof£26,235.18ofwhich,£10,133.35wasPushEnergy CommunityContribution(ring-fencedforspecialprojects),£4,610.00wasBonfireNight reserves,£690.75wasP3grantbalance,S106SustainableTransportReservewas£651.87, Play Park Reserve was £2,000.00, leaving general reserves at £8,149.21. 11.7.23Toagreeaccountsforpayment,includinginsurancerenewal.Paymentstobe authorisedatthemeetingwereClerk’ssalaryandPAYE.£35.96Cllr.Blower’sexpensesto covercostofprovidingtherefreshmentsattheAnnualParishMeetinginMay.Proposed, seconded and approved by all. 12.7.23 To consider and make comment on planning application:FullPermissionHouseholder:Variationof22/02565/FPHtoformpitchedroofover sideextensionandinstallationof2xrooflights(asamendedbyplansreceivedon 21st June 2023).Mill Corner Farm, Jacksons Lane, Reed, Hertfordshire, SG8 8AB.CaseRefNo:23/01027/FPH–Afterconsiderationoftheapplicationitwasproposed, secondedandagreedbyallthattherewasnoobjectiontotheapplication.TheClerkto respond to North Herts Council (NHC). Action: ClerkItwasnotedthataplanningapplicationhadbeenreceivedforconsiderationregarding CrabtreeCottage–aproposedsinglestoreyrearextension–thishadarrivedtoolatetobe consideredatthisParishCouncilmeetingbutinitialthoughtswerethatclarificationwas needed from the Planning Officer at NHC on two points:1)Theproposedextensionwasanadditiontoanalreadyextensivelyextendedbuilding,wasthat permissible,asthetotalproposedareaofthebuildingwouldbevastlybiggerthantheoriginal footprint of the cottage?2)Wassuchanextensiontoanalreadyflatroofedextension,appropriateinaGrade2listed building?The Clerk to contact the Planning Officer at NHC – Action: Clerk13.7.23ToreceiveupdatefromTurneyTrustabouttheRD1site–Areporthadbeen presentedattheAnnualParishMeetinginMay.Varioussurveysandinvestigationstosupport theplanningapplicationhadbeenundertaken.Itwasintendedtosubmittwoplanning applicationenquiries,onetoNHCandonetoHertsCountyCouncil(HCC)Highways.Therewas theintentiontoconsultwithReedParishCouncilaspartoftheplanningprocess.Itwashoped tosubmitafullplanningapplicationinlate2023orearly2024.Theapplicationwould incorporate8no.TurneyTrusthomes,8no.affordablehomesand6-8no.marketvalue homes.Cllr.LangleytocontactTrusteeMrChamberstorequestanupdateregardingaccessto the site and if the site had already been acquired by a developer. Action: KL14.7.23ToreceiveupdatefromSaveTheCabinetActionGroup(SCAG)–nothingto report apart from thatthere had been a recent good fund raising evening held.15.7.23ToreceiveupdateonHighwaysMatters–Theexactrequirementsforthe mowing of the verges still needed to be clarified and agreed with HCC Highways. Action: CDUndertheHighwaysLocalityScheme–Cllr.Hillagreedtoflag,thatwithinthenext18months, Brickyard Lane would need to be resurfaced.Cllr. Hill to report that the Church Lane road sign needed attention. 16.7.23Toreceiveupdateonprojecttopreservepondsandagreeanyaction required–aresponsewasstillawaitedfromCountrysideManagementServices(CMS)but currently, until the Autumn, it was the wrong time of year to progress matters. 17.7.23Toreceivebi-monthlyParishCouncilplayareainspectionreportandagree anyactionrequired–Aninspectionhadbeencarriedon1stJuly,therewasnothingreported that needed any immediate action. 18.7.23ToreceiveupdatefromPlayAreaWorkingPartyandagreeanyaction required–AmeetingoftheWorkingpartywasplannedforthe11thJulyandacontactwas beingmadewiththeCommunity/PartnershipOfficeratNHC(BeccaEdwards)toexplore potential fund raising opportunities. Action: KL19.7.23ToreceiveupdateonarrangementswithProbationOfficerforthe maintenance of the ditches around the Green – (see Appendix B)20.7.23Toagreetermsoffund-raisingthroughbucketcollectionatBonfireNighton 04.11.23–Afterdiscussionitwasproposed,secondedandagreedthatanyfundsraisedat BonfireNightthisyearwouldbeallocatedtowardsthecostoftheplayarearefurbishment. Resolved. 21.7.23Toreceiveupdateregardingpurchaseandinstallationofakissinggateon Reed020–AlthoughReedParishCouncilwaspreparedtospendmoneytoinstallakissing gate,afterdiscussionitwasagreedreluctantly,thatitwouldnotbeprudenttospendmoney whentherewasnowapendingModifiedOrderApplicationtoamendtheDefinitiveMapof RightsofWaytoupgradethefootpathtoaRestrictedByway.TheClerktocontactRightsof Way Officer at HCC to update him regarding the kissing gate. Action: ClerkCllr.d’AyalatocontacttheHCCDefinitiveMapsOfficertofindoutwhatthetimescaleswerefor determiningtheseapplicationsand,inaddition,torequestthatmowingwascarriedoutalong thepaththatwasactuallywalked(whichavoidedaditchwheretherewasnobridgeinplace). (see item 5.7.23) It was agreed that Councillors would meet to physically walk and inspect the path. Action: CD22.7.23ToreceiveupdateonmaintenanceofkissinggatesReed005/011&013– TheClerkhadwrittentoDukes(landowners)toaskifthesecouldberepairedandhad informed the HCC Rights of Way Officer that this had been done. 23.7.23ToreceiveupdateandagreeanyactiononPushEnergyProject–Community Noticeboard – This work was ongoing.24.7.23ToagreeanyexpenditurenecessaryfortheReedParishCouncilwebsite– Cllr.Kilbyhadforwardedinformationoncosts,£14.99torenewthedomainforoneyearand thewebsitehostingcostwouldbe£140.95fortheyear.Itwasproposed,secondedand agreed. Resolved. Cllr. Kilby to proceed with this proposal. Action: EK25.7.23Toreceivemattersforreportorreferraltonextagenda.(Informationonly)BonfireNight,PondsProtectionProject,FootpathKissingGatesandModifiedApplication Orders.26.7.23Tonotecorrespondencereceived.(Informationonly)–Nothingnotcovered elsewhere in the meeting.28.7.23 To agree date of next meetings. Weds 6th September 2023. Agreed. There being no further business the meeting closed at 21.18pm...
Download printable version(opens as PDF file)Present Cllrs: K Langley (Chair), D d’Ayala (Vice Chair) and B Blower. In attendance the Clerk Catharine Toms, County Cllr. F Hill and Dist. Cllr. G Morris plus two members of the public.This meeting would be recorded for the purpose of the minutes. 1.7.23 Attendance. As listed above.2.7.23Toreceiveapologiesforabsence.Cllr.KilbyandCllr.Payne(onholiday)–apologies accepted. 3.7.23ToreceiveMembersDeclarationsof Interestandtonotedispensationgranted.No declarationsofinterest.Cllr.Kilby,forhisperiodof office,adispensationallowinghimfullparticipation atmeetingsinissuesarisingconcerningThe Cabinetpublichouseincluding,butnotlimitedto, planning matters. 4.7.23ToapprovetheMinutesofthe MeetingsoftheParishCouncilheldon17thMay2023and21stJune2023andto authorisetheChairmantosignthemasatrue record.Itwasproposed,secondedandallvoted infavourtoapprove.Resolved.Approvedminutes tobepostedonthewebsite.Action: Clerk/WebmasterStanding Orders were suspended.5.7.23ToinviteMembersofthePublicto addressthemeeting.Amemberofthepublic wishedtoinformtheParishCouncilthatonReed Footpath020,wherethefootpathtookan unofficialroute,itwasnotbeingcutandthe vegetationwasnowveryovergrown.(alsosee item 21.7.23)Standing Orders were resumed.6.7.23ToreceiveChairman’sReport–(See Appendix A)7.7.23ToreceivereportfromDistrict Councillor–Dist.Cllr.Morrisreportedthat NewsellsParkStudhadputinaplanning applicationforaWineryandthattherewouldbea Councillor’sSurgerybeingheldinRoystononthat coming Saturday.8.7.23ToreceivereportfromCounty Councillor–CountyCllr.Hillreportedthatshe hadplacedanobjectiontothedevelopment proposalinNicholl’sYard.CrowLanehadbeen surface-dressed.Shewouldsendalinktopublicise theRoystonandVillagesHealthcareConsultation andaskedifthiscouldbepublicisedviathe website/WhatsAppandthenoticeboards.Action: Clerk/EK/CD.Theplanstointroduceacongestionchargein Cambridgehadgonebacktothedrawingboardas therewereconcernsastohowitcouldpossibly work with the current transport facilities available.Cllrs.MorrisandHillwerethankedfortheir reports.Standing Orders were resumed.9.7.23Toreviewactionpointsfromthe meeting on 17th May 2023 – reviewed. Action Points from this meeting (see Appendix B).ItwasnotedthattheProbationOfficerswerekeen tohelpotherorganisationsinReedandwouldbe preparedtoconsideranyotherprojects.Cllr. d’Ayalatomakeenquirieswithothervillage organisations. Action: CD10.7.23ToreceivereportfromtheClerkon current financial position Alistofmoniesreceivedandpaymentstobe authorisedhadbeenpreviouslycirculatedtoall Cllrs.Accountsshowedabankbalanceof £26,235.18ofwhich,£10,133.35wasPushEnergy CommunityContribution(ring-fencedforspecial projects),£4,610.00wasBonfireNightreserves, £690.75wasP3grantbalance,S106Sustainable TransportReservewas£651.87,PlayParkReserve was£2,000.00,leavinggeneralreservesat £8,149.21. 11.7.23Toagreeaccountsforpayment, includinginsurancerenewal.Paymentstobe authorisedatthemeetingwereClerk’ssalaryand PAYE.£35.96Cllr.Blower’sexpensestocovercost ofprovidingtherefreshmentsattheAnnualParish MeetinginMay.Proposed,secondedandapproved by all. 12.7.23Toconsiderandmakecommenton planning application:FullPermissionHouseholder:Variationof 22/02565/FPHtoformpitchedroofoverside extensionandinstallationof2xrooflights (asamendedbyplansreceivedon21stJune 2023).MillCornerFarm,JacksonsLane,Reed, Hertfordshire, SG8 8AB.CaseRefNo:23/01027/FPH–After considerationoftheapplicationitwasproposed, secondedandagreedbyallthattherewasno objectiontotheapplication.TheClerktorespond to North Herts Council (NHC). Action: ClerkItwasnotedthataplanningapplicationhadbeen receivedforconsiderationregardingCrabtree Cottage–aproposedsinglestoreyrearextension –thishadarrivedtoolatetobeconsideredatthis ParishCouncilmeetingbutinitialthoughtswere thatclarificationwasneededfromthePlanning Officer at NHC on two points:1)Theproposedextensionwasanadditiontoan alreadyextensivelyextendedbuilding,was thatpermissible,asthetotalproposedareaof thebuildingwouldbevastlybiggerthanthe original footprint of the cottage?2)Wassuchanextensiontoanalreadyflat roofedextension,appropriateinaGrade2 listed building?The Clerk to contact the Planning Officer at NHC – Action: Clerk13.7.23ToreceiveupdatefromTurneyTrust abouttheRD1site–Areporthadbeen presentedattheAnnualParishMeetinginMay.Varioussurveysandinvestigationstosupportthe planningapplicationhadbeenundertaken.Itwas intendedtosubmittwoplanningapplication enquiries,onetoNHCandonetoHertsCounty Council(HCC)Highways.Therewastheintention toconsultwithReedParishCouncilaspartofthe planningprocess.Itwashopedtosubmitafull planningapplicationinlate2023orearly2024. Theapplicationwouldincorporate8no.Turney Trusthomes,8no.affordablehomesand6-8no. marketvaluehomes.Cllr.Langleytocontact TrusteeMrChamberstorequestanupdate regardingaccesstothesiteandifthesitehad already been acquired by a developer. Action: KL14.7.23ToreceiveupdatefromSaveThe CabinetActionGroup(SCAG)–nothingto reportapartfromthattherehadbeenarecent good fund raising evening held.15.7.23ToreceiveupdateonHighways Matters–Theexactrequirementsforthemowing ofthevergesstillneededtobeclarifiedand agreed with HCC Highways. Action: CDUndertheHighwaysLocalityScheme–Cllr.Hill agreedtoflag,thatwithinthenext18months, Brickyard Lane would need to be resurfaced.Cllr.HilltoreportthattheChurchLaneroadsign needed attention. 16.7.23Toreceiveupdateonprojectto preservepondsandagreeanyactionrequired –aresponsewasstillawaitedfromCountryside ManagementServices(CMS)butcurrently,until theAutumn,itwasthewrongtimeofyearto progress matters. 17.7.23Toreceivebi-monthlyParishCouncil playareainspectionreportandagreeany actionrequired–Aninspectionhadbeencarried on1stJuly,therewasnothingreportedthatneeded any immediate action. 18.7.23ToreceiveupdatefromPlayArea WorkingPartyandagreeanyactionrequired –AmeetingoftheWorkingpartywasplannedfor the11thJulyandacontactwasbeingmadewith theCommunity/PartnershipOfficeratNHC(Becca Edwards)toexplorepotentialfundraising opportunities. Action: KL19.7.23Toreceiveupdateonarrangements withProbationOfficerforthemaintenanceof theditchesaroundtheGreen–(seeAppendix B)20.7.23Toagreetermsoffund-raising throughbucketcollectionatBonfireNighton 04.11.23–Afterdiscussionitwasproposed, secondedandagreedthatanyfundsraisedat BonfireNightthisyearwouldbeallocatedtowards the cost of the play area refurbishment. Resolved. 21.7.23Toreceiveupdateregardingpurchase andinstallationofakissinggateonReed020 –AlthoughReedParishCouncilwaspreparedto spendmoneytoinstallakissinggate,after discussionitwasagreedreluctantly,thatitwould notbeprudenttospendmoneywhentherewas nowapendingModifiedOrderApplicationto amendtheDefinitiveMapofRightsofWayto upgradethefootpathtoaRestrictedByway.The ClerktocontactRightsofWayOfficeratHCCto updatehimregardingthekissinggate.Action: ClerkCllr.d’AyalatocontacttheHCCDefinitiveMaps Officertofindoutwhatthetimescaleswerefor determiningtheseapplicationsand,inaddition,to requestthatmowingwascarriedoutalongthe paththatwasactuallywalked(whichavoideda ditchwheretherewasnobridgeinplace).(see item 5.7.23) ItwasagreedthatCouncillorswouldmeetto physically walk and inspect the path. Action: CD22.7.23Toreceiveupdateonmaintenanceof kissinggatesReed005/011&013–TheClerk hadwrittentoDukes(landowners)toaskifthese couldberepairedandhadinformedtheHCC Rights of Way Officer that this had been done. 23.7.23Toreceiveupdateandagreeany actiononPushEnergyProject–Community Noticeboard – This work was ongoing.24.7.23Toagreeanyexpenditurenecessary fortheReedParishCouncilwebsite–Cllr. Kilbyhadforwardedinformationoncosts,£14.99 torenewthedomainforoneyearandthewebsite hostingcostwouldbe£140.95fortheyear.Itwas proposed,secondedandagreed.Resolved.Cllr. Kilby to proceed with this proposal. Action: EK25.7.23Toreceivemattersforreportor referraltonextagenda.(Informationonly) BonfireNight,PondsProtectionProject,Footpath Kissing Gates and Modified Application Orders.26.7.23Tonotecorrespondencereceived. (Informationonly)–Nothingnotcovered elsewhere in the meeting.28.7.23Toagreedateofnextmeetings.Weds 6th September 2023. Agreed. Therebeingnofurtherbusinessthemeeting closed at 21.18pm...